Track 3 · Implementation & Custom Build
AI tools built from your SOPs, your pricing, and your documentation — not the open internet
Your team doesn’t need another browser tab to check. They need AI that is wired into how they already work — trained on your standards, embedded in your environment, and owned entirely by you. SharedIntel AI builds it, onboards your team, and stays involved as your operation evolves.
The problem this solves
Your team's knowledge is trapped — in shared drives, in one person's head, or in processes no one documented.
Every print, signage, and promo company has pricing rules, substrate specs, turnaround standards, and procedural knowledge that lives in scattered places. When the one person who knows gets sick, goes on vacation, or leaves — that knowledge goes with them. When a new hire starts, they ask the same questions the last three hires asked. When a CSR isn’t sure about a spec, they email someone and wait.
Custom AI tools solve this by putting your institutional knowledge into a system your entire team can query instantly — in plain language, with consistent, accurate answers.
What this looks like in practice
Your team asks questions like these — and gets accurate answers in seconds.
Example queries from print teams using Custom GPTs
"What's our standard turnaround on 4×8 coroplast with full bleed and grommets?"
"What's our standard turnaround on 4×8 coroplast with full bleed and grommets?"
"What's the SOP for handling a reprint request from a repeat customer?"
"Can we run 18pt C1S on the Heidelberg or does it need to go to the digital press?"
"What finishing options do we offer for vehicle wraps under 50 sq ft?"
Instead of hunting through shared drives, emailing the one person who knows, or guessing based on memory — your team gets reliable answers in seconds. From your own documentation. Every time.
What we build
Custom GPTs & Internal AI Knowledge Systems for Print Companies
We build company-specific AI assistants trained on your internal documentation — SOPs, pricing rules, product catalogs, substrate specifications, finishing options, turnaround standards, and team-specific procedures. Your CSRs, estimators, and project managers ask questions in plain language and get consistent, accurate answers pulled from your own knowledge base — not the open internet.
Instead of hunting through shared drives, emailing the one person who knows, or guessing based on memory, your team gets reliable answers in seconds. Includes guided setup, one-on-one onboarding for every user, and ongoing support as your documentation and product offerings change.
How it works
You submit the materials you want your AI to know. We curate a knowledge base, build the tool, walk your team through it, and stay available for updates and refinement as your needs change.
Who this is for
Companies that want to protect institutional knowledge, reduce onboarding time for new hires, and give their team fast, reliable answers to operational questions.
What You Walk Away With
A private, company-trained AI assistant your team can query for instant, accurate answers — owned and controlled by you
Turn your company knowledge into a 24/7 AI teammate that can...
Your Answers Internal Questions
Drafts Emails & Docs
Fast Onboarding Tool
Easy Team Documentation
Workflow Automation for Print & Signage Operations
We identify the repetitive, manual processes that drain your team’s productive hours — intake form handling, job status updates, internal routing between sales and production, proof approval tracking, documentation cleanup, and the dozens of small tasks that no one owns but everyone loses time to. Then we build automation that handles them reliably, inside the tools your team already uses. No massive system overhaul. No new platform to learn. No IT department required. We work within your existing MIS, CRM, email, and project management environment and build automation that reduces touches, eliminates handoff gaps, and gives your team hours back every week.
Who this is for
Operations-heavy print, signage, and wide-format teams running repetitive manual processes across estimating, production, and customer service
What You Walk Away With
Documented, tested automation workflows running inside your existing systems — with fewer manual touches, faster job movement, and clearer visibility across your operation
Role-Based AI Prompt Libraries for Print Industry Teams
Pre-built, tested prompt sets organized by role — CSR, estimator, sales representative, project manager, operations lead, and prepress coordinator. Each prompt is designed for commercial print, signage, and promotional product workflows and documented with full context: what the prompt does, when to use it, what inputs are needed, and what output to expect. Your team can start using them immediately — no guessing, no experimentation, no wasted time figuring out “what to type.” Prompt libraries are delivered with a training walkthrough and maintained documentation so your team can update and expand them as roles and workflows evolve.
Who this is for
Print and signage teams who want structured, role-specific AI starting points they can use on day one
What You Walk Away With
A documented prompt library organized by role and workflow, with training and maintenance guidance so it stays current as your operation changes
How it works
Five steps from purchase to live deployment
Purchase & Kickoff
You receive an email with next steps and a short intake form. We ask about your operation, team structure, and documentation landscape.
Submit Your Materials
We advise exactly which SOPs, FAQs, pricing guides, product specs, and internal documents to provide. No special formatting required — we work with what you have.
Build Your AI Knowledge Base
Our team curates a custom, tone-aligned knowledge base from your inputs — structured so the AI returns accurate, brand-consistent responses that match how your team communicates.
Guided Setup & Walkthrough
One-on-one onboarding instructs on how to use the custom GPT — how to ask questions, validate responses, and when to escalate to a human.
Frequently Asked Questions
Put down your AI hesitation
A Custom GPT is a private AI assistant trained on your company’s own documentation — SOPs, pricing rules, product catalogs, substrate specs, and team standards. Your team asks questions in plain language and gets accurate answers from your own knowledge base, not the open internet. Think of it as an always-available reference desk trained on everything your best employee knows.
After purchase, we send an intake form and a list of recommended materials: SOPs, FAQ documents, pricing sheets, product specs, substrate guides, finishing options, and internal reference documents. No special formatting required. We curate and organize everything into the knowledge base.
No. We work within your existing tools — MIS, CRM, email, and project management software. Custom GPTs are built inside accounts you already have access to. Workflow automation connects to systems your team already uses. No new platforms, no IT overhead.
Yes. Custom GPTs and knowledge bases are built inside your own accounts with access controls you manage. We never train public AI models on your proprietary information. Your data stays yours.
That is common and expected. According to industry research, 57% of printing companies cite lack of in-house expertise as a top barrier, and 56% say they cannot define the right use cases. Our approach starts with your team’s real friction points — not abstract AI concepts — so skepticism converts to curiosity quickly when people see their own workflows getting easier.
Ready to stop losing knowledge and start building systems your whole team can use?
Book a call. We'll discuss your documentation, your team's most common questions, and what a custom build looks like for your operation.